Organizations are invited to showcase their programs with an exhibit space. We have time in the conference schedule dedicated to interacting with exhibitors. This is a great way to highlight your success, meet potential partners, and share the resources your organization has available. A small additional fee is applied for exhibitors. Also, some levels of sponsorship include complimentary exhibit space.

Exhibitor registration details will be posted in the coming weeks. 

Conference attendees are responsible for booking their own rooms. DeGray Lake Resort State Park is holding a block of rooms for AEEA conference attendees for Thursday, February 25 and Friday, February 26, 2027. The rate for conference attendees ranges from $110 – $200/night depending on the type of room. State employees should request the state per diem rate. The block of rooms is being held until January 26, 2027 – book today!

To book ONLINE: Go to DeGray.com  > Book Now > Lodge Rooms > Enter Dates & Group ID # 1033691.

To book by PHONE: Call  501-865-5851.  Mention that your reservation is part of the Arkansas Environmental Education Association block of rooms. Group ID # 1033691

Issues with booking a room should be directed to DeGray Lake Resort State Park Lodge.

For each day of the conference, lunch and snacks will be provided.

– Friday evening social is open to all who register, but please let us know if you plan on attending so we can accurately plan for food. The evening social will include a drink and appetizers. If you desire a full dinner, there is a restaurant at the park lodge or in Arkadelphia. 

– Breakfast both days is on your own. 

Curious what to wear to an environmental and outdoor education conference? This is a professional, yet casual event. Wear what is appropriate for your organization in the early spring. The main thing is to be comfortable. We will have little, if any, control over the indoor temperature and no control over the outdoor temperature. We hope to have some sessions outdoors, so wear weather appropriate clothing, and if you plan on participating in a field tour, wear close-toed shoes and bring a hat.

Sched is an event management app for mobile devices and computers. Attendees can see session descriptions, presenter bios, and event sponors. They can also plan out their own schedule in advance of the event and easily share contact information with other participants.

Once you have registered for the conference, you will receive a link for the AEEA conference. This app is free to use. It facilitates communication between our planning team and attendees and as well as between attendees.

New to Sched? Check out the Sched Quick Reference Guide

We all end up with extra resources, posters, books, and materials we no longer need, but they are still in good condition. We have an answer – bring these items to the conference and add them to the Share Table! This could be office supplies, reference books, posters, etc. Organizational branded materials go on your exhibit table (if you have one). This is for other materials and resources you no longer want. This is an opportunity to reduce and reuse – take what you need and use what you take.

All participant cancellations require notice submitted in writing at least one day prior to the event. Submit notice via email to director@arkansasee.org. Registration funds will be refunded according to the following schedule. Cancellations due to emergencies will be evaluated case by case.

• Refund of 75% of registration fee if notice is given by February 11.
• After February 11 registration can be transferred to another person. Please give as much notice as possible.   
• No refunds are given for no-shows.

Refunds will be processed after the conference.